A behind-the-scenes look at how Claio turns your conversations into structured clinical notes

One of the most powerful promises of AI in healthcare is simple: speak naturally during your session, and have a complete, structured visit summary waiting when you're done.

But how does that actually work?

At Claio, we’ve designed our AI scribe to be intuitive, secure, and clinically accurate—so you can focus on your patients without sacrificing documentation quality. Here's how your voice becomes a visit summary in just a few simple steps.

Step 1: Secure audio capture

During your session, Claio passively listens in the background as you speak with your patient. There's no need to pause or use specific commands—just talk the way you normally would. Claio captures the full conversation in real time using HIPAA-compliant audio protocols.

Whether you’re working in person or via telehealth, Claio is designed to fit seamlessly into your workflow without disruption.

Step 2: Real-time transcription

As you speak, Claio begins transcribing your words using advanced speech recognition trained specifically for healthcare environments. It can recognize medical terminology, abbreviations, and a variety of accents and speaking styles.

It also distinguishes between voices, ensuring that your words and your patient's input are clearly separated and accurately captured.

Step 3: Intelligent structuring

Once the session ends, Claio doesn’t just hand you a raw transcript. Instead, it applies clinical intelligence to organize your notes into structured formats like SOAP, DAP, or custom templates based on your specialty and preferences.

This means:

• Subjective and objective details are sorted automatically

• Assessments and treatment plans are clearly outlined

• You don’t need to spend extra time formatting or reorganizing your note

The result is a professional, readable, and complete visit summary—ready for review.

Step 4: Review and edit (if needed)

Claio makes it easy to quickly review your generated note. If you want to make edits, add context, or clarify anything, you can do it directly in the interface.

The more you use Claio, the more it adapts to your language, preferences, and note style—getting faster and more accurate over time.

Step 5: Export or copy to your EHR

Once you're satisfied with the summary, you can copy it directly into your EHR, send it to your admin team, or save it to your records. Claio is flexible and designed to integrate easily with your existing workflow.

There are no complicated systems to install and no steep learning curve. You can be up and running in minutes.

A better way to document

With Claio, the process of creating visit summaries is no longer separate from the care you provide—it’s built into it. From the first word you speak to the moment your note is finalized, Claio is working quietly in the background to make your documentation more efficient, accurate, and stress-free.